Your hire business,
fully under control
EventFlow Pro is for any business that hires out equipment or services — party hire, sound & lighting, tent hire, photo booths, event equipment, bouncy castles, wedding services, corporate entertainment, market stalls and more. One system to manage every booking from quote to delivery.
All your bookings, one clean view
See every booking, every piece of equipment, every delivery — at a glance. Whether you hire out one item or a hundred, EventFlow Pro gives you the control panel your business has always needed. Built for South African hire operators of all sizes.
Sound familiar?
😤 Double-bookings
Two customers, one castle, same date. Happens when you're managing bookings across WhatsApp, notes, and memory.
💸 Missed payments
Chasing deposits and balances on WhatsApp is a full-time job. Money slips through the cracks.
📋 No real records
Can't tell which staff member took which booking, or what was promised to which customer.
Everything your hire business needs
Built by people who understand the entertainment hire industry — not generic software adapted to fit.
Smart booking management
Every booking in one place. Date, equipment, customer, deposit status, and delivery address — all visible at a glance. No more cross-referencing WhatsApp and notebooks.
Instant quotes & invoices
Generate professional quotes and invoices in seconds. Track which are paid, partially paid, or outstanding — and send reminders without the awkward messages.
WhatsApp smart-fill
Paste a WhatsApp message from a customer and the system reads it and fills in the booking details automatically. Fastest booking capture in the industry.
Multi-user with PIN login
Give each staff member their own access. See who created which booking. Control what each person can see and edit.
Delivery scheduling
Plan your delivery runs by area and time. Staff see their schedules, customers get confirmations, and you see the full picture.
Reports & history
Full booking history, revenue by period, equipment usage, and customer records. Know your business numbers without digging through old chats.
Everything you need to know
What types of businesses use EventFlow Pro?
Any business that hires out equipment or provides event services. Party hire companies, jumping castle operators, sound and lighting hire, tent hire, photo booths, wedding hire, corporate entertainment, bouncy castles, equipment hire, market and event stall operators, and more. If you take bookings and deliver equipment or services, EventFlow Pro works for you.
Can I manage multiple staff members and drivers?
Yes. Each staff member gets their own PIN login. You control who can see and edit bookings, who can generate invoices, and who sees the delivery schedule. No shared passwords, full accountability.
How does the WhatsApp smart-fill work?
Paste a customer's WhatsApp message into EventFlow Pro and the system reads it — extracting the date, equipment requested, and delivery address automatically. It takes 10 seconds instead of 2 minutes per booking.
What happens after the 14-day free trial?
You choose whether to continue. No credit card is required to start, and if you decide not to continue, you just stop — no cancellation fees, no awkward conversations. Contact us for pricing.
Do you offer support after setup?
Yes. You WhatsApp the builder directly — not a call centre. Most questions are answered within an hour during business hours. We're based in Johannesburg and Cape Town and understand SA business.
Try EventFlow Pro free for 14 days
Run your full operation on it. If it doesn't save you time and prevent at least one double-booking in the first two weeks, you don't pay a cent.